In order to accommodate part hours like 0.25 or 0.75, the absence functionality within the BreatheHR system would need to operate in 100ths of an hour. This would ultimately give rise to very complicated leave calculations. Therefore, we recommend that such hours are rounded up to one decimal place.
Example: John works 3.75 hours a day on Tuesday, Thursday and Friday. Rounded up, this would be 3.8 hours/day.
His working pattern could then be plotted as below:
When it comes to managing the holiday allowance aspect of employees who work part hours, the easiest option is to give them a daily allowance. However, this will only be appropriate if they were to be working the same hours each day.
If the employee works differing hours in a day, then an hourly allowance would be more appropriate. This hourly rate should be based on the rounded up weekly hours for that employee so that their allowance is neatly divisible by the rounded-up weekly hours.
Example: David works 3.75 hours on a Monday and 8.75 on a Thursday and Friday. Rounded up, this would be 3.8 for Monday and 8.8 for Thursday and Friday which totals 21.4 hours.
His working pattern would look like this, then:
And his hourly holiday allowance based on a full-time worker receiving 150 hours would be 85.6 hours based on the rounded up figure of 21.4 hours/week.