There are 2 ways to manage TOIL within your breatheHR account.
1. TOIL as other leave
Employees can request TOIL as other leave which will not be deducted from their holiday entitlement:
2. TOIL as extra holiday (RECOMMENDED)
TOIL can be added directly to the employee's holiday entitlement by using the +TOIL functionality within the system. This is the recommended option as it involves a more formalised process of establishing the employee's entitlement to TOIL before the employee actually requests the leave itself. If this option is chosen, then any TOIL granted should be taken as holiday rather than other leave.
TOIL managed by this second method is also more flexible and lends itself to the self-service element of system.
Employees can request TOIL directly from their dashboard
Under Settings>Permissions & Approvals>Display Settings, you can give an employee the ability to request TOIL from their own dashboard:
Once this permission has been granted, the employee will a 'log TOIL' button appear on their leave tile on their own dashboard:
If they click on this, this will bring up a TOIL request form:
Once submitted, the TOIL can then be approved (by the HR user or Line Manager if the relevant permissions have been granted to them to manage TOIL) and this will automatically update the holiday allowance ready for the employee to book this time off as holiday.
TOIL can also be managed more centrally by the Line Manager or the HR user
If it is not appropriate for employees to have the ability to request TOIL directly, then approved TOIL can be added directly to the leave metrics by an authorised person.
They would simply go to the employee profile>leave>use the +TOIL function on the leave metrics to add the agreed extra time off to the employee's holiday entitlement: