Flexi working pattern - varying hours each day

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Does your employee work varying days in a week and varying hours in a day?

 

Example: Kate has a working pattern that looks like this:

  Mon Tues Wed Thurs Fri Sat Sun
Week 1 6 6 6 7 Off Off Off
Week 2 7 7 6 7 7 Off Off

 

Suitable Working Pattern

Calculate Kate's average hours/day = 6.5 over the 2 week rolling period of 9 working days.

Create and assign her a working pattern that shows her average daily hours over all the possible working days of a week:

Suitable Holiday Allowance

Calculate Kate's holiday allowance in HOURS based on her working hours in relation to a full working week.

Here is the link to our handy online holiday calculator to help you do this for your employees:

breatheHR Holiday Calculator

Create and assign her an hourly allowance:

*******IMPORTANT*******

We would recommend that you tick 'ignore working pattern' box on the employee profile in this particular case.

In the box, record the average hours worked a week over the 2 week rolling period:

By ticking 'ignore working pattern when booking leave', you instruct the system to ignore what hours are recorded against each possible working day and allow the employee to make a manual hourly deduction when requesting leave:

 

PLEASE NOTE THAT THE ABOVE IS INTENDED MERELY AS A GUIDE TO SETTING UP AN EFFECTIVE WORKING PATTERN AND HOLIDAY ALLOWANCE IN THE GIVEN SCENARIO.

IT IS NOT INTENDED TO BE PRESCRIPTIVE.

 

 

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Comments

  • Avatar
    Elizabeth Divver

    We have someone who works every other Tuesday but makes up the hours (7.5) on the days he does work. Therefore it is a 9-day fortnight but with the same number of hours as someone working 5 days per week. What would be the best way to tackle this?

  • Avatar
    breatheHR Support

    I would recommend that this employee be set up with the same working pattern as his colleagues as his hours average out to be the same over the fortnightly period.
    However, you will need to tick 'ignore working pattern when booking leave' on his profile and assign him a pro-rata'd daily holiday allowance (please refer to our online holiday calculator: https://breathehr.com/holiday-calculator/ to calculate this).

  • Avatar
    Mark Griffiths

    We are a business that opens for 7 days per week and our full time employees can work any 5 days (not necessarily set). How can I set the days of work so that if they take a holiday day, it deducts it from their holiday entitlement?

  • Avatar
    breatheHR Support

    The system will automatically deduct from the holiday entitlement according to the employee's working pattern unless you instruct it not to by ticking 'ignore working pattern when booking leave' on their profile.
    So long as the number of hours that your employees work in any one day are the same, then I would recommend that you follow the guidelines in this link: https://breathehr.zendesk.com/hc/en-us/articles/115001402249-Flexi-working-pattern-same-hours-each-day

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