Pending leavers


When you make an employee a pending leaver, breatheHR will generate an email to the HR user informing them what will happen when the employee hits their leaving date.

At the point of leaving, breatheHR will automatically close all the salary records, benefits and job records.

If they are a line manager or holiday approver for employees, they will be removed, so not one is still reporting to someone that has left.

It will stop their access to breatheHR and mark them as an ex-employee. However you can still view their employee profile from the employee list. 

It will also give you a suggestion as to what the pro-rata holiday should be. N.B please note that this is just a suggestion, as some companies rules may differ. 


How does breatheHR calculate the leave? 

  • It takes your holiday year start date
  • The employees leave date 
  • Works out how many days they have worked
  • The employees holiday allowance for the year +/- any adjustments

Calculation= (days worked/365 days of the year) *holiday allowance 


Have you got an employee who is rejoining the company? Click here to find out how to add them again. 

Have more questions? Submit a request


  • Avatar
    Visnja Seruga

    One of our employees is leaving the company on June 30, 2016.
    How many holidays should I delete from his account ? 12.5 days ? (half the days credited on Jan 1st, 2016)

    Thank you.

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