Pay

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Pay Screen

The Remuneration screen displays an employee’s basic pay, any benefits and additional payments paid

Remuneration consists of four different areas within breathe, pay, benefits, additional payments and bank details. You can access this from the pay tab from the Employee Profile > More > Pay

  

How do I add a salary?

Within breathe you have the ability to store your employee's pay details. If you are setting you the account you can use the import spreadsheet to import initial salary details.

Please note: You can only use the spreadsheet once to import salaries. If you have a salary increase this will need to added on a per employee basis.

To add a pay record for the first time click on +

Fill out the form, adding the pay basis and the pay frequency. You can also add any notes and any documentation relating to the pay record.

When you are happy with the information added click 'add pay'

A salary is seen as a current salary until an end date is entered. You can edit a salary entry by clicking the pencil icon next to the record.
  

Adding a new Benefit:

The benefit page can be used to add travel benefits, medical benefits and more! You can also record pension schemes and whether your employees choose to opt out of auto enrolment. To add a new benefit for your employee, select add a benefit and fill out the benefit details.

When this has been completed it will appear under the benefits section. If you have set a review date there will be a reminder on your dashboard nearer the time.

 

Add Additional Payments

Have you done pretty well this year and think staff need a Christmas Bonus then it can be stored in the the bonuses section of remuneration. Simply add an additional payment and complete the form and click add

The additional payment can be viewed in under the Additional Payments section.

Should you need to edit the record use the pencil icon or to delete the record use the bin icon.

  

Add Bank Details

Click the pencil icon to edit the bank details for the employee.

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Then click 'update bank details' when they are updated.

   

Who can see the pay section? 

You can allow employees to see their own pay details. Under the Configure > Settings > Permissions and Approvals > Display Settings > allow 'employees can see their own remuneration'. This means employees will only be able to access their own salary information. They cannot view other employees salaries. 

Line managers may be able to see their employee's salaries, this depends on the permissions you have set up for them. Configure > Settings > Permissions and Ppprovals > Line Manangers > Remuneration > you can tick to allow them to view, manage or delete their employees salaries. If you leave this blank them they cannot view salaries. 

What about HR users? Well on the micro and starter plan HR users can access salary information. However if you are on the regular, pro or premium plans you have the finance user.

 

What does FTE mean?

The FTE index enables companies to assign a measurable value to their part-time workers in relation to their full-time colleagues.

This can prove really useful when trying to work out pro-rata'd benefits such as holiday.

FTE stands for full time equivalent.

An FTE of 1 represents a full-time employee according to the standard working hours of your company.

And an FTE of 0.5 represents a part-time employee working exactly half the hours of the standard.

Example - A full-time worker does 40 hours/week. They will represent that company's FTE of 1.

A part-time worker at that same company does 15 hours/week. Their FTE therefore will be 15/40 = 0.375.

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