The calendar allows HR users to view any absence over a 1 month period.
Employees with an absence in that month will be listed on the left hand side of the screen and their absence will be displayed according to colour.
Booked Holiday (blue), Other Leave (light blue), Ongoing Sickness (dark pink), Sickness (light pink), Holiday Request (yellow), Company Holiday, (pale blue), One to One (green), Training (blue), Company Blackout (black), Department Blackout (grey).
Employees work patterns will also display on the calendar. The days that they work are in white and non- working days are shaded in light grey.
There are filters within the calendar where you can choose records you wish to view, such as only sickness or training. You can also filter by department, division and location.
After you've had a look at the holiday calendar and you fancy making a leave request, you can just click + add.
If the calendar sync is also enabled in your account (Configure > Settings > Calendar Subscriptions) then you can also sync the calendar from here too
As an employee you can find the holiday calendar under the calendar tab on your dashboard.
So what can my employees see on their calendar?:
- Employees can only see leave and training for other employees (they are not able to see the reason for ‘other leave’). They can also see their own sickness and 121s.
- Line Managers can see leave and training for all employees and the other absences records for their direct line employees only.
- HR Users can see all absence records on their version of the calendar including sickness plus 121s.
Please note: Employee's access to the holiday calendar depends on your company's display settings (Configure > Settings > Change what employees can see and do)