How to Pro Rata a Part Time Employee's Holiday Allowance


We often get asked the question 'how do I work out my part time employees holiday entitlement for the year?'

breatheHR does not do this calculation automatically, however we do appreciate that this is an important process for you when setting up an employee, so we thought we'd help you out a bit.

You can use the calculator on our website. Click here 

This link will take you through the steps to calculate that all important holiday allowance:

  • is the allowance based on days or hours?
  • when does the employee start?
  • when does your leave year start?
  • how many days/hours worked per week?
  • do you want to include a pro-rata amount for statutory holidays?

Once you are happy with the calculation you can then create a holiday allowance based on this figure (see below).

Please note: If your part-time holiday allowance includes a pro-rata amount for statutory holidays, employees will need to book off any statutory holiday days that would fall on their normal working day as if they were holiday. You will NOT need to assign statutory holidays to the employee as well as giving them an additional amount in their allowance.

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